FRYEBURG PLANNING BOARD
Minutes- June 22, 2010
Town Office

In Attendance: A.O. Lucy - Chairman, Ed Price - Vice Chairman, John Weston, Mike Holtgrefe, Bill Mosher, Judy Redding - Alternate

The meeting was called to order at 6:33 and a quorum was declared.

Mr. Price made a motion to approve the May minutes as revised. The motion was seconded by Mr. Weston and the vote was unanimous.

Subdivision Application - David Andrews

The property proposed for a 3 lot subdivision is on the corner of Route 5 and Highland Park Road and is owned by David Andrews. The review was started by discussing the existing and potential future accesses onto Rt. 5 and Highland Park Road . David Andrews reported that he obtained legal advice stating that the property to be subdivided has rights to use Highland Park Road for access. As a result of this discussion, David and Roy Andrews both provided a history of the past sales and lot divisions which has led to the existence of the current parcel that is being divided.

The Board reviewed the standards for Land Use Ordinance Section 21.I.D, G, & I and determined, after discussion, that the standards have been met.

Further discussion and debate followed about Section 21.II.A Monuments. The ordinance was revised a day after the application was submitted therefore the old standards relating to monuments would apply, requiring either a stone monument or ¾" iron pin. The Board discussed Jon Bliss's previous intent to ask for a waiver of the monument requirement to allow for rebar to be placed instead. After discussion it was decided that the rebar would need to be set in a concrete anchor as outlined in the ordinance.

Mr. Price made a motion to accept the application as complete. Mike Holtgrefe seconded the motion and it passed unanimously.

Mr. Holtgrefe made a motion to grant a waiver to allow ¾" rebar with a concrete footing to mark boundary lines, which was seconded by Bill Mosher, and passed unanimously.

It was stated that a public hearing would be required and a date was set for July 27 th at 6:30 .

Fryeburg Academy Land Use Authorization - Football viewing tower

There was discussion about the timeline in which applications need to be received by the Board. Judy Redding voiced her concerns about applications being reviewed that have not been received by the Board at least 7 days prior to the meeting and that are not complete. There was much discussion between the Board and the CEO about the process that should take place in regards to application acceptance, receipt of submission requirements, and the method of transmittal to the Board. As a result, it was decided that applications received by the CEO will be sent to the Board at least 7 days prior to the meeting date. Submission information that is not email-able will be available for viewing at the Town Office and any other information that is received by an applicant on an ongoing basis will be forwarded to the Board with notations as to what the document is, and what other documents are missing. It was also discussed that it may be advantageous to revise the application forms used to request for information and make it more clear what information needs to be included in the application.

Brief discussion ensued about the application for the football viewing stand. Harvey Nichols was present on behalf of the Fryeburg Academy to speak about the plans. It was determined that the application was not complete and that a detailed site plan needs to be submitted. The review will continue at the next meeting.

David Andrews spoke up regarding his subdivision proposal to inquire as to whether the CEO should be present when concrete is placed around the monuments to ensure that it was completed. The Board recommended and agreed that it would be a good idea.

Other Business

Mr. Nichols reported the plans for future development at the Fryeburg Academy lot located off Howe Street , which was the site of recent tree removal activities. The plan is to develop the area into recreational fields within the next 3-4 years. The Academy is working with the Army Corps of Engineers to de-stump the property, probably next year. The Academy plans to replant deciduous trees to act as a buffer long the property lines in the future.

Mr. Price inquired about the status of the reporting requirements for the East Fryeburg Poland Spring load-out station. As a part of the Planning Board condition of approval, Poland Spring was supposed to submit monthly reports stating the number of gallons of water removed from the site. Katie Haley said she would follow up with Poland Spring and report back to the Board.

A.O. Lucy pointed out that all of the proposed revisions to the ordinance and Shoreland Zoning Map were approved at Town Meeting. Katie Haley pointed out that the draft Road Acceptance Policy should be reviewed and brought to the Selectmen for approval.

Katie Haley stated that the operator of the Hot Dog Hut, which received Planning Board approval last summer, has asked about selling hot dogs at special events. There was discussion about how to respond to the inquiry. It was determined that it is probably an issue for the Selectmen, rather than the Planning Board, but the CEO will look into it further.

CEO Report

The Code Enforcement Officer has issued 6 building permits, 5 plumbing permits, and 3 notices since the May meeting.

The meeting was adjourned.

A workshop regarding Land Use Ordinance revisions followed the regular meeting.

The next regular Planning Board meeting is scheduled for July 27 th at 6:30 at the Town Office.

Respectfully submitted,
Katie Haley, CEO