Town of Fryeburg
Board of Selectmen Meeting Minutes
July 26, 2007

The meeting was called to order at 6:20pm.

Members present: Ed Wilkey Cliff Hall

Review and approval of the minutes of June 21 st and July 5 th 2007.

Mr. Wilkey made a motion to table the approval of minutes to the August 9, 2007 meeting. Mr. Hall seconded the motion and it passed unanimously.

Public Forum

Dick Krasker spoke about some people showing interest in purchasing some of his property on Bog Pond Road. Since it is currently a non winter-maintained road, he wanted to know if it would be a problem if someone built a house and wanted to plow the road themselves. Mr. Wilkey responded that private landowners were not allowed to plow town roads due to liability concerns. He also advised that in February of 2007 the Board voted to have certain roads in Fryeburg closed for the winter season. These closures are reviewed annually, so Mr. Krasker would have to wait until February 2008 to petition to have it reviewed.

Mr. Krasker requested some assistance on expediting a decision on the proposed Public Safety Building. He is asking that everyone involved, including the Public Safety Building Committee set a meeting date. Mr. Krasker feels that additional comments and suggestions keep delaying the project. It was decided that this will be reviewed at the next regular Board meeting on August 9 th at 6pm.

Elbridge Russell responded to an email he received from the Sac oRiver Recreation Council as forwarded from Mr. Knapp regarding the trash disposal at Walker’s Bridge. Mr. Russell advised that this area is open to local residents is open to residents at no charge and there is no sale of groceries or other consumables at the site Only ice and firewood are sold. This area and the dumpster there are managed by the Saco River Recreation Council and used for disposal of trash collected by the River Runners. If household trash is found, the Police Department is notified and they contract the trash owner to come claim it. Mr. Wilkey commented that he was not sure of the origin of the complaint that was addressed in Mr. Knapp’s email. The board will take the information that Mr. Russell presented under consideration until Mr. Knapp returns.

Mr. Wilkey read a letter addressed to the Board from Scott Gamwell regarding Nestle Water Trucking. He is requesting that all information on this matter be made available to the public. Mr. Covelli said that he keeps all records and does not for see a problem with making that information available to the public. Mr. Wilkey appointed Mr. Covelli as the contact.

NEW BUSINESS

Review and award of bids: Road paving and grading

Paving - Bids from FR Carroll and Pikes Industries were opened and reviewed. The bids were very close after review and calculations by Mr. Wilkey and Mr. Hall. Mr. Hall asked for any input from Gary Whitten. Mr. Whitten responded that FR Carroll has done the job for about 10 years, however, Pike had done paving about 7 years ago. Mr. Hall made a motion to accept the lower bid from Pike Industries for $297,898. Mr. Wilkey seconded the motion and it passed unanimously.

Grading – Bids were opened and reviewed from Pike Industries and FR Carroll. Mr. Whitten suggested using FR Carroll. The bid price from Pike Industries was $115 per hour. Mr. Hall made a motion to accept the bid from FR Carroll at $88/hr. Mr. Wilkey seconded the motion and it passed unanimously.

Treasurer’s Report

Treasurer Ella Cressy reported that the new system is up and running and so far is going ok. There was nothing else to report at this time.

Police Department ATV Loaner Program- Update

Chief Brooking reported that the policy for ATV use throough the loaner program with Profile Motor Sports is in place and officer training is complete. Since media advertising is a program requirement, local news papers will be contacted to setup a day with Profile Motor Sports. Chief Brookings also commented that a trailer is being purchased from Pete’s Garage. Mr. Wilkey requested a copy of the policy for the Board to review.

Review and award of bid for Police Department vehicle

Bids were opened and reviewed. All bids were for a Ford Expedition 4wd.

Rowe Westbrook Ford - $26,335

Quirk Auto - $25,921.50 (in stock unit)

Arundel Ford - $25,909

McDonald Motor - $25,935

Chief Brooking commented that the service on all Police Department vehicles is currently being done by McDonald Motors. They receive a discount on service from any vehicles purchased there. Chief Brooking recommends accepting the bid from McDonald Motors because the discount on service will more than make-up the difference in price between bids.

Mr. Hall made a motion to accept the bid from McDonald Motors of $25,935. Mr. Wilkey seconded the motion and it passed unanimously.

Discussion regarding Denmark Road Weight Limit Restrictions

Mr. Wilkey requested to defer this item to the next meeting on August 9 th since he and Mr. Hall were not sure of Mr. Knapp’s intentions in putting it on the agenda. Mr. Hall said that since residents of Denmark Road were present they should consider opening the discussion. Residents of the area present this evening commented that considering the Supreme Court decision on Nestle Water this week they would like to act on road limitations now. Mr. Hall feels the Board has the ability to post a road at anytime and that no existing business would be “grandfathered”. The residents are requesting to post the road with a weight limit of 28,000lb for now and if it needs to be changed at a later time someone can petition to have it changed. Residents are mostly concerned about potential tanker truck traffic 24 hours a day /7 days a week / 365 days a year. If it is posted at 60,000lb instead that would still allow dump trucks thru without a permit. Mr. Krasker suggested that the posting could limit the number of axels to four. Chief Brookings suggested this road posting an axel limit would also prohibit large tanker trucks from making turns at the intersection of 302 and Denmark Road. The Board does not want to limit any business on the road. There was discussion that there are currently no developments on the Fryeburg side of Denmark Road or land available to be developed. Because of this there should not be much business truck traffic on this road. Mr. Wilkey asked if Bonnie Rickett, Fryeburg’s Code Enforcement Officer would be able to issue a permit if needed. Mr. Covelli said that should not be a problem, someone would be available to issue a permit if necessary. Mr. Hall made a motion to post Denmark Road with a 69,000lb limit. Mr. Wilkey seconded the motion with the condition that by the next meeting on August 9 th there is a designated person who will write the permits. The motion passed unanimously as amended.

Haley Town Road Project - Update

Mr. Covelli reported that on July 31, 2007 at 2:30pm there will be a mandatory meeting for anyone submitting a bid for this project. The bids are due by August 9 th at 2pm. The bids will be reviewed and awarded at the Board meeting on August 9 th at 6pm.

Fryeburg Academy Reunion – Request for use of Peary Park

A Letter was received from Rachael Damon requesting use of Peary Park for the annual Fryeburg Academy Reunion. Mr. Hall made a motion to approve the request. Mr. Wilkey seconded the motion and all were in favor.

Department of Transportation Urban/Rural Road Initiative Program – Certification of Use of Funds

Mr. Covelli explained that the state will provide $69,572 to be used for capital projects for roads. The Board needs to certify the use of funds to assure that the money is not being used for operational expenses. Mr. Wilkey signed the document.

Scheduling of Joint Meeting with Planning Board

Mr. Knapp had requested a joint meeting be held with the Board of Selectman and the Planning Board. August 23 rd at 6pm seems to work for everyone and it will be scheduled for that date.

OTHER BUSINESS

Mr. Covelli has a request for a special permit for Fryeburg House of Pizza to cater a Booster Club event on August 17 th. Mr. Covelli explained that this request always comes in at the last minute and that the State actually requires 30 days. Mr. Covelli said he would put it before the board even though it was not on the agenda to see if they would entertain the approval. Even if the board approves the permit, the State could still kick it back. Mr. Wilkey made a motion to sign the application for catering of the Booster Club Casino Night fund raiser. Mr. Hall seconded the motion and it passed unanimously.

Mr. Covelli has a CMP pole permit application for Little Chatham Road that requires the Boards approval. Gary Whitten has inspected and approved of the pole’s location. Mr. Hall made a motion to sign the CMP pole permit application on Little Chatham Road. Mr. Wilkey seconded the motion and it passed unanimously.

Hugh Hastings commented that he has received a letter of violation for his gravel pit on Haley Town Road. He just wanted the Board to be aware that he is going to the Board of Appeals. Mr. Covelli briefly explained the process while waiting for the appeal board decision.

The meeting entered into Executive Session at 7:40 pm.

The Board exited its Executive Session discussion at 8:07. Mr. Hall moved to terminate the appointment of Summer Reserve Officer Charles Neal. Mr. Wilkey seconded the motion and it carried unanimously.

Having no further business, the meeting was adjourned at 8:10 PM

Respectfully Submitted:

Tina Westerberg

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