TOWN OF FRYEBURG, MAINE
BOARD OF SELECTMEN MEETING MINUTES
MARCH 2, 2006

The meeting was called to order at 6 pm and began with the Pledge of Allegiance. Mr. Knapp moved to accept the minutes as printed, which was seconded by Mr. Dutton. The motion passed unanimously.

PUBLIC FORUM

Mr. Knapp moved to amend the agenda and to move the CERT training update to the Public Forum section of the agenda, which was seconded by Mr. Dutton. The motion passed unanimously. The CERT course dates and times are now set; it is completely open to the public and the county is paying the costs. There was additional discussion on mock disaster and casualty training at the Fryeburg Fairgrounds in May of 2007, and it was determined that interested individuals are not required to attend all of the CERT training classes.

As there were no other items, public forum was closed.

NEW BUSINESS

D’s Family Pizzeria Liquor License Application

The board reviewed the application, along with the letter from the Chief of Police—which indicated no violations were on record. Mr. Dutton made a motion to waive the public hearing and approve the application, which was seconded by Mr. Knapp. The motion passed unanimously.

The Good Sam Club Game of Chance Application

The board reviewed this application, which was the same as the previous year—only the dates have changed. Raymond Young is the local contact for the Club. Mr. Dutton made a motion to approve the application, which was seconded by Mr. Knapp. The motion passed unanimously.

Bradley Street Property ( Nissen Building) Lease

Mr. Phil Covelli handed out a draft of a letter intended to be sent to Interstate Brands regarding the lease of this property. The letter asserts that $4 per square foot is the market rate for lease of this property (making the market value of the property $948 a month rather than the current $400). The current lessees have sent a letter requesting to renew the lease, asking for a two-year lease with month to month extensions after that.

According to town counsel, the town legislative body must ultimately approve of the lease of any town-owned property. After extensive discussion, the board instructed Mr. Covelli to contact town counsel and request his reasons for coming to this conclusion of law.

The Board authorized the letter to Interstate Brands be sent forthwith.

Haley Town Road Issues

Mr. Covelli reported that a Fryeburg Police Officer gave verbal warning to two truck drivers for exceeding the seasonal road weight limit on Haley Town Road. There was a general discussion of the need for eventual year round posting of this road both now and when it is eventually rebuilt. It was decided that an amendment to the existing weight restriction ordinance, along with appropriate exceptions and exemptions would be drafted and the possibility of limiting all thru traffic over 28,000 pounds be explored.

Cable TV Committee Recommendations for Line Extensions

The Cable TV Committee recommended extending the existing cable line from Bob Edmond’s House in North Fryeburg to the Lovell town line. It was also brought to the attention of the Board that the Company did not honor the franchise agreement provision to extend the full 1.5 miles called for in 2005. The board agreed that the Mr. Covelli would send a letter to Adelphia addressing this issue.

Tennis Court Reconstruction Bids

The Board of Selectmen opened the bids. Lineberry Tennis bid $57,900.00; and FR Carroll $72,350.00 The Board had an extensive discussion on the current funds on hand for this reconstruction. After additional discussion, and due to the discrepancy between the two bids, Mr. Knapp moved to reject all bids, which was seconded by Mr. Dutton. The motion passed unanimously.

The board then discussed the possibility of meeting with local contractors on site to see how else the project might be accomplished. The Town Manager will check with Mr. Farrell to check to see if the specs could be modified so that subsequent bids would be within the range of the original project estimates. Mr. Knapp moved to table this item until the next meeting, which was seconded by Mr. Wilkey. The motion passed unanimously.

Route 113 Scenic Corridor Designation

Mr. Covelli presented the letter prepared by Mr. Knapp to the Western Oxford Foothills Cultural Council. This letter is being sent in support of the Council’s effort to designate Route 113 as a Scenic Corridor. After discussion, the board signed the letter.

Approval of Auditing Contract

The auditing will begin March 6 th, and a report will be issued by March 20 th. The amount of the contract is $6000 and the work will be performed by RHR Smith and Co. Mr. Dutton made a motion to accept the contract from RHR Smith and Co, which was seconded by Mr. Knapp. The motion passed unanimously.

Quitclaim Deed

A Quitclaim deed, releasing a tax lien, was presented to the Board, with explanatory notes from the Town Clerk. After discussion, the board agreed to table the issue until the Clerk is present to discuss the matter with the Board.

Code Enforcement Issues

A letter was submitted to the selectmen requesting an investigation of the situation of farm animals kept at a property in the Rural Residential Zone on Howe Street. After discussion, the Board agreed to talk to the CEO and have Mr. Knapp talk to the complainant to see whether the Animal Control Officer or the Police should handle it.

OLD BUSINESS

Comprehensive Plan Update

Ted Raymond was present to discuss the progress thus far on the updating of the Comprehensive Plan. The Southern Maine Regional Planning Commission has proposed charging $65 per hour for any contracted work. Mr. Raymond reported that the next step is to develop the strategies for the implementation of the identified goals. There was discussion regarding applying for a Comprehensive Plan Update Grant –the deadline for such a grant is April 14 , 2006. After additional discussion, Mr. Knapp moved to endorse the Planning Board’s strategy for the next phase of the Comprehensive Plan rewrite, and to endorse the recommended goals that have been presented to the Board of Selectmen, The motion was seconded by Mr. Dutton and passed unanimously.

OTHER BUSINESS AS APPROPRIATE

Water Extraction Moratorium

The moratorium will expire on March 28, 2006. The board is able to extend the moratorium, but only after notice and a public hearing. Mr. Dutton made a motion to have the public hearing on March 16 th to consider the continuation of the moratorium, which was seconded by Mr. Knapp. The motion passed unanimously.

Fire Hydrant Installation Issue

Mr. Raymond said that the Planning Board was receptive to the concept of an ordinance regulating the standards of fire hydrants installation. There was a general discussion regarding determining the details and whether this should be a part of the existing Land Use Ordinance, or whether it should be a stand-alone ordinance. The matter will be revisited at a later date.

Water District Elections

The 90-day period between filing nomination papers and any election, if scheduled now would be June 7, 2006. The board discussed the need to schedule a date for elections. The board agreed to have the nomination papers available March 21 st, which would allow the elections to be held on June 7’th. The nomination papers will be due back on April 29 th.

MMA Technology Conference

This is planned for Tuesday, March 14 th. The board recommended sending someone if funds are available.

Report Dedication

Monday, March 13’th is the deadline for sending the materials to the printer. The board agreed to meet on Monday to work on the final details.

Draft Contract for Stow and Chatham

The board discussed the need to finish the contract so that Chatham can present it at the town meeting; Stow’s meeting was March 4 th. After additional Discussion, the board agreed to work on this Monday.

The board agreed that the Town Manager would approach Pure Mountain Springs regarding an additional donation for the reconditioning of the tennis courts.

Mr. Dutton made a motion to adjourn for the evening, which was seconded by Mr. Knapp. The motion passed unanimously.

Respectfully Submitted,

Lindsay Straw Recording Secretary