TOWN OF FRYEBURG BOARD OF SELECTMEN
JULY 21, 2005 MINUTES

The meeting began at 7:00pm with the Pledge of Allegiance. The first item on the agenda was the approval of the minutes of previous meeting. Mr. Knapp moved to accept the minutes as presented, which was seconded by Mr. Dutton. The motion passed unanimously.

Public Forum:

Mr. Wilkey asked whether there were any members of the community present for the public forum. Mr. Rick Eastman from WE Corp. presented a letter to the board that addressed concerns about the town’s regulatory power to monitor the withdrawal of water in Fryeburg. He asked that this be addressed as a future agenda item.

As there was no other business for public forum, this portion of the meeting was closed.

New Business:

Bids for Paving:

The Board of Selectmen opened two bids for paving. The first was from FR Carroll Inc., who quoted $41.45 per ton, and $100. ton for “hand-work” (curbing). Pike was the second bidder and quoted $41.05 per ton in place, and $7.15 per linear foot for curbing. Mr. Knapp moved to table this decision until the Road Commissioner has had time to review the bids and make a recommendation; which was seconded by Mr. Jim Dutton. The motion passed unanimously.

Bids to paint the Old Town Hall.

There were four bids for this project. The first bid was from Paint Plus in Bridgton, Maine; who quoted $6000, including: primer, finish, and all materials. The second was from Harville Painting in Skowhegan who quoted $6675 in a very detailed proposal that included references. Harville also added an additional quote for the sign, with $100 for re-lettering and $200 for prep and staining of the handicapped rail. The third was from Pequoket Painting in North Conway, New Hampshire; who quoted $3475 excluding cosmetic work, one coat of paint, and promised a two-week completion date. The fourth bid was from DCS Construction Inc, in Fryeburg, Maine who quoted $5990 with all materials and labor, and promised a three-week completion date. The town currently has received a $10,000 donation from Poland Springs for this project, as well as an approved budgeted expenditure of $2500.00 by Town Meeting vote in March.

The Town Manager, proposed that he call the references of Paint Plus and DCS Construction before the board comes to decision between the two. The board agreed.

Renewal of Liquor License for Saco Valley Sports Center

Mr. Wilkey presented an addendum for the request to waive the public hearing for the renewal of the liquor license to be added to the record. In addition, the Chief of Police, Wayne Brookings, said that there were no violations of record. Mr. Dutton made a motion to approve the application, which was seconded by Mr. Knapp. The motion passed unanimously.

Fire Rescue

Mr. Steve Goldsmith from Fryeburg Rescue presented the Board with two different spreadsheets that showed the Department’s budget; the first showing the amount paid to the town, and the second the transactions the Department pays out of its own association budget; as well as explained to the Board how the Department calculates how much each town contributes to its association. The Board members thanked Mr. Goldsmith for his presentation.

Urban/Rural Initiative Program

As a part of this program, the town will receive $71, 020.00 from the State of Maine Transportation Department in three separate payments; which must be certified to be used in capital highway programs. Mr. Knapp suggested that the funds be used to “seed” a capital road account and not be used to offset the costs of paving, as has been done traditionally. There was some discussion of proposing this to the voters at next year’s Town Meeting.

Old Business

Library Investment Policy

On August 1, 1996 a policy was created to appropriately direct the use the funds of the former Fryeburg Woman’s Library Association, after the assets of the organization were handed over to the selectmen and the town. In March, 2005, a final paragraph was added to this policy regarding the use of the funds in that so much that the principal would not be used. During the 2002/2003 year improvements in the amount of $20, 045 were made that should have come out of the trust funds for the library, but were incorrectly taken out of the Town’s undesignated reserve accounts.

The Board members voted to immediately repay $20,045.00 to the Town of Fryeburg General Fund from the Paine Weber Cash Fund.

The Board members also decided that the two cds at Norway Savings Bank, as well as the Norway Savings Bank savings account, were not transferred to the Town of Fryeburg in 1996 and therefore, those three accounts (totaling approximately $20, 015.39 are the property of the Library Association.

Emily Fletcher is going to reinstate the library’s corporate status with the State of Maine. The Selectmen will draft a warrant article for the 2006 Town Meeting to transfer what is left of the Paine Weber Cash Fund ($66,541.72 minus the $20,045.00 to be transferred to the Town) to the Library Association after a vote at Town Meeting.

The Board also decided to keep the #25,739.14 in the Paine Weber Putnam Growth and Income Fund under the control of the Board of Selectmen in the current reserve fund designated for library maintenance and repair.

Other Business:

Mr. Knapp gave the members an update on Valley Vision. Valley Vision has hired Jeff Flint as a new Station Manager, and Doug Pores as the Production Manager. Currently, they are working on restructuring the organization; and Valley Vision is still in the $100 per meeting arrangement with the town.

Mr. Knapp also brought up the need to discuss the use of engine brakes and need for a sign. Mr. Covelli said he would find out from the Department of Transportation’s Traffic Engineer where would be the best place to put a sign.

Mr. Covelli presented a municipal quit claim deed, which showed that the town’s taxes on a certain property have been paid in full. He also presented a letter from the Department of Public Safety regarding the issuance of a liquor license in which the Department asks for written comments—there will be no public hearing. The Board and Chief of Police expressed unease with the issuance of said license to the Big Apple in town. Mr. David Knapp agreed to consolidate the Board’s and Chief’s comments.

Mr. Covelli presented the Board with a DOT CMP Pole Permit for Route 113, which is given to the town as a courtesy. He also presented a written resignation from Douglas Walo from the school board, and the board is currently looking to fill the position.

At this point the Board went into Executive Session and the meeting was closed for the public.

Respectfully Submitted,

Lindsay Straw