TOWN OF FRYEBURG
BOARD OF SELECTMEN
FEBRUARY 17, 2005

Attendees: Alan Trumbull, Ed Wilkey, Jim Dutton Phil Covelli-Town Manager

Mr. Trumbull called the meeting to order at 7:00pm

APPROVAL OF MINUTES:

The board reviewed the minutes from February 3, 2005. Mr. Wilkey made a motion to accept the minutes. Mr. Dutton seconded. The motion passed unanimously.

APPOINTMENTS:

DISCUSSION REGARDING POSSIBLE APPOINTMENT OF ALTERNATE SCHOOL BOARD DIRECTOR:

Mr. Covelli reported that no volunteer had stepped forward to fill the post of Alternate School Board Director.

DISCUSSION REGARDING RE-APPOINTMENTS OF COMMITTEE MEMBERS WHO’S TERMS HAVE EXPIRED IN 2004:

Mr. Covelli presented a list of potential re-appointees whose terms had expired in 2004. The list is attached and hereby incorporated into these minutes by reference. After discussion, Mr. Dutton moved to re-appoint those committee and board members as were listed. Mr. Wilkey seconded the motion. The motion passed unanimously.

Chief Wayne Brooking informed the members of the Board that Police Officer Chaine had given his notice and was leaving his employment as of February 17, 2005. Members of the Board reluctantly accepted his resignation. Chief Brooking recommended that Richard Murray III be appointed to replace Officer Chaine. Mr. Dutton moved to appoint Mr. Murray. Mr. Wilkey seconded the motion. The motion passed unanimously.

PUBLIC FORUM:

Mr. Gregg Huemmler was publicly thanked for his work in maintaining the ice rink this season.

FURTHER DISCUSSION REGARDING LIBRARY INVESTMENTS FUND WITHDRAWALS FOR AIR CONDITIONING AND AUTOMATION PROJECTS:

Mr. Covelli presented updated information regarding the library account balances. As of December 31, 2004, the balance of the account was $92,280.86. There was considerable discussion regarding the using any of the principle of the account. Mr. Trumbull expressed concern that using any of the principal was perhaps not the original intent when the funds were deposited, although the policy in place governing the use of funds makes mention of use of “so much of the principal as may be required”. Mr. Trumbull suggested that the policy governing the use of the funds be modified to suggest that the intent of the usage of any funds held in the account was to not exceed a limit that would draw down the account past what was originally deposited. Mr. Covelli was instructed to draw up such an amendment for consideration at a later meeting.

Ms. Fletcher again reviewed the particulars of the two projects that she had proposed. She stated that some previous work had been done (replacement of rotten sills, and upgrades to the kitchen) in the past few years, and the cost of said work should have been taken out of this account, but she had no idea if that had taken place or not. The Town Manager was instructed to research this with the auditors and report back before a decision to proceed with the proposed work was made.

SACO RIVER CORRIDOR COMMISSION REQUEST FOR FUNDING:

Mr. Covelli reported that the Corridor commission’s request for $300.00 in funding to support water testing came after the conclusion of the meetings of the Budget Committee. He suggested that either the request not be entertained during this budget cycle and/or that the funding request be forwarded to the Saco River Task Force for consideration. Chief Brooking, representing the Task Force, stated that due to the oversight, the Task Force itself would entertain funding the request this year only.

REVIEW AND APPROVAL OF ANNUAL TOWN MEETING WARRANT:

Members of the Board reviewed that Annual Town Meeting Warrant in its entirety. There was some discussion regarding the individual Warrant Articles. Mr. Dutton moved to approve the Town Meeting Warrant as presented. Mr. Wilkey seconded the motion. The motion passed unanimously.

DISCUSSION REGARDING ADOPTION OF A SURPLUS PROPERTY POLICY:

Mr. Covelli presented a DRAFT of a Surplus Property Disposal Policy. After review, Mr. Wilkey moved to approve the policy as written. Mr. Dutton seconded the motion. The motion passed unanimously.

There was further discussion regarding the offer of purchase of the 1989 GMC pickup at the Transfer Station. This matter was tabled at last meeting. Mr. Dutton was of the opinion that the above-mentioned policy should apply. Mr. Trumbull and Mr. Wilkey were of the opinion that the offer was made before adoption of the policy, and thus, should not apply in this instance. The Board members reviewed the written offer of $511.01. Mr. Dutton moved to require that the vehicle be sold via the bid procedure. The motion was not seconded.

Mr. Wilkey then made a motion to accept the written offer for the purchase of the truck. Mr. Trumbull seconded the motion. The motion passed 2-1 (Dutton).

REVIEW OF INVESTMENT POLICY:

Members of the Board had reviewed the draft policy previously. The policy’s purpose is to provide guidelines for the prudent investment of the Town’s funds and to outline the policies needed to maximize the efficiency of the Town’s cash management system. Much of the policy is derived from the Maine statutes governing municipal investment. After review, Mr. Dutton moved to approve the Investment Policy as written. Mr. Wilkey seconded the motion. The motion passed unanimously.

REVIEW AND ADOPTION OF NATIONAL INCIDENT MANGEMENT SYSTEM:

Members of the Board and Chief Sheaff of the Fryeburg Fire Department reviewed the National Management System guidelines for adoption. The guidelines are promulgated by the Director of Homeland Security in order to facilitate effective and standardized incident management protocols. Participation in the program is necessary to apply for and receive Homeland Security Grants. After discussion, Mr. Dutton moved to approve the Resolution adopting the National Incident Management System guidelines. Mr. Wilkey seconded the motion. The motion passed unanimously.

ROUTE 113 COMMUNITY DEVELOPMENT BLOCK GRANT (PLANNING GRANT):

There was discussion regarding the Town’s involvement in a multi jurisdictional application for Community Development Block Grant (CDGB) funding for economic development planning along the Route 113 corridor. The grant application has the support of the Route 113 Corridor Committee, a group formed in the fall of 2004 and comprised of representatives of the towns of Fryeburg, Brownfield, Hiram, Baldwin, and Standish. The Funds would be used primarily to research the capacity for economic development along the corridor. The Town of Standish has agreed to act as the lead town in the application, based upon all the other town’s commitment to participate. After review of the application materials, Mr. Trumbull signed the multi-jurisdictional application. A Public Hearing regarding the application is scheduled for February 22, 2005, 7:00 PM at the Standish Municipal offices.

REVIEW AND ENDORSEMENT OF AIRPORT HANGER LEASE:

Mr. Solari, Chair of the Airport Authority was present to review the lease. He explained that the Maine Condominium Act required that the Town sign the Declaration of Condominium as a party since the Town was the owner of the property. There were no questions of Mr. Solari. Mr. Trumbull signed the declaration.

REVIEW OF TRANSFER STATION FEES:

Don Davidson and the Town Manager had developed a new fee schedule for Transfer Station fees approximately a month ago. The matter was tabled. The Board reviewed the new updated list, which is herby attached and incorporated into these minutes by reference. There was some discussion regarding some of the items on the list. After review, Mr. Dutton moved to approve the new fees effective April 1, 2005. Mr. Wilkey seconded the motion. The motion passed unanimously.

OTHER BUSINESS AS APPROPRIATE:

Chief Sheaff noted that there was no mention in the warrant of Selectboard recommendation as applies to Article 51 (Fire Truck purchase). The Board agreed to amend the warrant to reflect that the Board unanimously supported passage of the article.

The Board members reviewed a Central Maine Power Pole Permit that was submitted to the Maine Department of Transportation for the installation of poles along Route 302. There were no comments on the installation.

It was decided by the members of the Board that the referendum vote on the Middle School roof would be held on April 26, 2005. The polls will be open from 2PM to 8 PM.

Having no further business the meeting was then adjourned

Respectfully submitted:

P. Covelli, Town Manager