TOWN OF FRYEBURG
SELECTMEN MEETING
January 20, 2005

Attendees: Alan Trumbull, Ed Wilkey, James Dutton, Phil Covelli-Town Manager

Public Attendance: Holly Foster, Linda Card, Dick Krasker, Linwood Buck, Greg Huemmler, Don Davidson, Tom Kane of Commercial Paving & Recycling

Alan Trumbull called the meeting to order at 7:00 pm.

APPROVAL OF MINUTES:

Mr. Trumbull asked board members if they had reviewed the minutes for 12/23, 1/6, and 1/10. Mr. Dutton made a motion to accept the minutes. Mr. Wilkey seconded and the motion passed unanimously

REVIEW OF TRANSFER STATION OPERATION CONTRACT BIDS:

Tom Kane from Commercial Paving & Recycling attended to explain the bid. The bidding was on part of the operations not the whole. The volume is insufficient for Commercial Paving & Recycling to take over the entire operation. Mr. Kane illuminated the three options. He explained that the recycled items and that shingles and sheet rock, demo wood, and clean wood (such as brush) can be recycled and would be less expensive than what the town is paying now to dispose. Also with the shingles and sheet rock, not only would the price be lower but, the recycled material would also be returned. This product can be used for road base and the like. The recyclable material would be stockpiled here at the transfer station and Commercial Paving would come and grind and then take away. The board expressed concern whether there would be sufficient space for such an operation and what would be involved. Mr. Kane explained that making holding areas with cement blocks would keep the materials out of the way. Also Mr. Kane said that DEP would have to be consulted to ensure pollution control and that the town could comply with regulations. Donald Davidson suggested concrete pads being installed in order to minimize any hazard. He also expressed that people may complain about the appearance of stockpile materials. Holly Foster suggested that it would be neater “junk” and that PR would be important to inform the public in regards to the new system if put in place. Mr. Kane suggested that the board members check out their Scarborough location and that in Lovell next month there would be grinding and invited them to go and observe. The board expressed that further information be obtained and the DEP be consulted. Mr. Trumbull thanked Mr. Kane.

PUBLIC FORUM:

No response, thus Mr. Trumbull closed the public forum.

DISCUSSION REGARDING CABLE FRANCHISE FEES:

Mr. Trumbull expressed concerns regarding Valley Vision due to the articles in the paper. Linda Card explained that there is not a fight between Fryeburg and Conway but a fight between Conway, Bartlett and Madison. Conway is not going to drop Fryeburg so long as the franchise fees are paid. Ms. Card stated that the franchise fees should be raised. Ms. Card mentioned that Fryeburg has not been spending its money this year and that there are 16 hours left to use by March. She asked if the Water District meetings could be broadcast as well as Selectmen meetings. The board expressed concerns that there was not a set-time people could tune into Valley Vision and watch Fryeburg programming and that the schedule was difficult to follow. Mr. Dutton stated he felt that Valley Vision was not flexible. Much discussion ensued regarding the franchise fees and how they were paid and allocated. There was also much discussion regarding the times of broadcast and what the town was receiving for the money. Ms. Card said she could bring these issues up to the board of Valley Vision. Mr. Covelli said if there was going to be any change with the franchise fee and it was to be a warrant article that the information would have to be in soon. Mr. Dutton made a motion not to raise the fees. Mr. Wilkey wanted the subscribers to decide.

REVIEW OF TOWN REPORT BIDS:

Mr. Covelli said he received three bids as follows:
Minute Man Press $3026
Cardinal $2784
Smith & Town $2622

Mr. Trumbull stated that the town had received good service from Cardinal in the past and he was satisfied with them. The board reviewed the bids. Mr. Covelli stated that there was $3050 budgeted for the town reports this year. Mr. Wilkey stated that since the bids were all close and that Cardinal had provided good service that he would prefer to remain with them. Mr. Wilkey made a motion to hire Cardinal for the town reports.
Mr. Dutton seconded and the motion passed unanimously.

REVIEW OF CONCEALED WEAPON PERMIT PROCEDURES:

Police Chief Wayne Brooking explained that the new procedure would require the applicant to submit passport photos with the application. This would allow the department to have a photo on file with the application. Chief Brooking explained the future goal would be to purchase machines to print a permit similar to a driver’s license. Mr. Huemmler inquired to the number of permits that have been issued. Mr. Brooking estimated 150-200 permits. He then went on to say that requiring a photo would allow for better tracking.

REVIEW OF CONSTRUCTION OVERLIMIT PERMIT-WESTON BRIDGE REPLACEMENT:

Mr. Covelli explained that the forms submitted were standard procedure. Otherwise companies must post a bond to go over the weight limit but he did not see the need. The board reviewed the forms and signed where necessary.

REVIEW OF CMP POLE LOCATION:

The proposal was for 12 poles on Fish Street to McNeil Road. Mr. Huemmler expressed concern that these poles were within the right of way due to the wetlands. Mr. Wilkey explained that the poles were being proposed to facilitate a back feed for when the power is out in order to restore power quicker. Mr. Wilkey went on the allay Mr. Huemmler’s concerns by explaining that CMP must comply with all state regulations. Mr. Huemmler stated that due to the wetland that the poles would be within 25 foot right of way and Mr. Wilkey answered that is why the town is signing to give permission.

OTHER BUSINESS:

Mr. Covelli explained that the Conway Town Office sent a notice advising that the North Conway Grand Hotel was applying for Conway Planning Board approval to add on to their structure.

Mr. Wilkey made a motion to enter into an Executive Session discussion regarding a Personnel matter (Pursuant to1 MRSA §405-6A). Mr. Dutton seconded and the motion passed unanimously.

After concluding the Executive Session discussion, Mr. Dutton moved to raise the Police Officer Salaries (for the two patrol officer positions) to $14.68 per hour, contingent on Town Meeting approval. Mr. Wilkey seconded the motion. The motion passed unanimously.

Having no further business, the meting was adjourned.

Respectfully submitted:

P. Covelli, Town Manager